Are you happy with your Project Managing Methodologies?
Are you satisfied with your team and their performance?
Are your projects meeting the deadlines without exceeding the budget?
If you have do not have an affirmative answer to all the above questions, then you, as a Project Manager need to adopt a few practices to make your projects effective and excellent result yielding.
Although, a PMP Certification widely acquaints one with the many practices of project management. We’ve listed down a more comprehensive list a Project Manager should incorporate to make his/her organization a success.
Familiarity with Stakeholders:
Most of the times projects are seen to be average or unsuccessful due to the lack of a uniform understanding of the projects’ requirements amongst stakeholders
Stakeholders are vital for any projects and healthy engagement with them will yield excellent results.
Understanding the requirements of a project is crucial, to begin with. Clients and Project Managers need to be on the same page with their estimations of the projects’ scope.
To ensure there are no discrepancies, call all the stakeholders together and jot down the projects’ requirements and goals such as:
- What are the Projects’ Goals and benefits?
- What are the possible risks and issues related to the project?
- What physical, human and financial resources do you have at your disposal?
- What are the projects’ deliverables?
- What according to you define “completeness” in a project?
For any organization to function appropriately and hassle-free, communication plays a crucial role. For a Project Manager, it is extremely essential to involve in effective communication with the team in order for things to run smoothly. Good communication is the heart and soul of a successful project.
Communication leads to a better understanding and buds healthy interactions amongst team members. Ideas can be shared without hesitation. It is the indispensable role of a Project Manager to oversee all his team members who are comfortable and confident in the workplace to share their innovations and plans.
Good communication sets the bar for lucid objectives and motives for any project. When team members are aware of the general process and functioning of the project, it becomes easy to complete even the toughest of projects with the utmost ease.
- Leadership Competencies:
While other Project Managers predominantly focus on technical aspects of a project giving trivial importance to guiding or generally leading the team towards authenticity.
Leadership is thereby crucial for any project to be successful. It is only with the prompt leadership from the Project Managers that particularly plays a vital role when one is dealing with a complex set of resources. Projects can oftentimes turn out to be burdensome which can lead to lethargy in team members, but with fostering guidance and motivation from Project Managers, team members will feel inspired to work more. A good leader is the one who brings out the best talent within his team members.
- Employ a Risk Management Team:
Things could go wrong. Disruption in technicalities, conflicts with stakeholders, etc are the many reasons how a project can miserably fail. Risk of such can also potentially impact your projects’ timeline, performance or budget. So, there is a necessity for a Risk Management Team in order to perform all the tasks of a project without any hurdles.
Risk Management is an integral function for Project Management to maintain equilibrium and expand the success rate of any given project.
A team of professionals should be employed to identify, analyze, and minimize potential problems that could have an adverse effect on the progress of a project. These teams of professionals should be competent enough to manage mishaps, deadlines and draw strategic contingency plans, finding useful resources when a project is derailed, etc.
- Tracking and Reporting Project Progress
The first and foremost step of a Project Manager is to help team members stay on track, discussing with stakeholders and keeping everyone engaged and holding them accountable. This is where tracking a projects’ progress comes into the picture.
Project Tracking is a significant aspect to know the status of the project. The main aim of tracking a project is to compare the project plan with the actual improvements made in the project. It helps organizations with a track record of time and cost overruns.
Creating a concise project outline with team members is a great way to track projects’ progress. Each member can give their ideas and inputs by setting up realistic goals and know their duties individually and perform them accordingly.
A Project Management Professional certification training entails Project Managers in establishing milestones and goals and it’s now feasible for them to set up tailored objectives in order to get real satisfaction down the long road. For the promising success of a project, a project manager should also check in regularly and communicate with each team member for the project to run smoothly.
The above practices are of the utmost value for the smooth functioning and success of project management. Employing these practically will yield excellent results. Besides these, the other practices for a project manager are to organize all resources effectively, make the project transparent, develop effective communication channels, etc.